Institutional ORCID Implementation and Cost – Benefit Analysis Report

[fuchia]Executive summary[/fuchia]

[bleu]Introduction[/bleu]

In May 2014, Jisc and ARMA commissioned eight HEI ORCID Pilot projects to support the broader use of ORCID unique researcher identifiers (ORCID iDs) in UK higher education. Information Power Ltd and Research Consulting Ltd were commissioned to prepare this report on the results of the eight pilot projects in order to:
» Inform how ORCID is implemented in UK HEIs;
» Enable institutional managers to build a business case for ORCID adoption in HEIs; and
» Encourage wider adoption of ORCID iDs

The report is based on semi-structured interviews with the Jisc-ARMA ORCID pilot projects and other research community stakeholders conducted either face-to-face or through telephone/Skype interviews, attendance at the September 2014 and January 2015 pilot project workshops and desk-based review of other relevant evidence.

The key findings are presented in three parts, and are summarised below.
A checklist summarising the lessons learned from the Jisc-ARMA ORCID pilot projects has also been developed, and is included at Appendix C.

[bleu]Part 1: Key Stakeholder Perspectives[/bleu]

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[bleu]Part 2: Pilot project findings[/bleu]

Eight pilot institutions participated in the Jisc-ARMA ORCID Project: Aston University; Imperial College London; Northumbria University; University of Southampton; Swansea University; University of Kent; University of Oxford; and University of York. The majority of institutions had project teams comprising representatives from the Library, the Research Office, IT Services and academic departments and project management was kept ‘light touch’. Key to the success of the projects was early engagement with senior management, involvement and engagement with key stakeholders across the institution and early consultation with Legal Services and Human Resources. The HEIs found it helpful to secure advice from their legal services departments at the outset of their projects in order to ensure that any personal data processing was lawful.

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[bleu]Part 3: Cost-benefit analysis[/bleu]

Drawing on the experiences of the eight pilot institutions, we found the following:
» Implementing ORCID took an average of 290 hours of staff time, at a total cost of £12,500.This is a one-off cost and includes the cost of membership for the first year (currently $4,000, but likely to fall in future under a national consortium arrangement)
» Institutions were able to resource the implementation from their existing staff, and the incremental costs of implementation were limited to ORCID membership, and a small amount of travel and promotional costs

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